Procedures for secure storage of assessment materials
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Procedures for handling & storage of assessment materials
Current assessment materials will be downloaded from QA Secure Site in preparation for each course and will be stored securely. All PDF assessments are passcode protected.
Printedassessmentmaterialswillbestoredsecurelyatalltimesineitheralockedroomwith controlled access or in a locked brief case during course delivery. They will not be left in public places (including unsupervised classrooms) or areas which are accessed by Learners or other persons.
Once assessment materials have been downloaded and printed by the Trainer-Assessor, it is their responsibility to ensure that they are stored securely, in a place to which only they have access.
Assessment materials for regulated qualifications must be delivered under controlled conditions. They will be supervised while in use and counted back in at the end of the assessment. Unused assessments (e.g if a Learner failed to attend) will be released and destroyed. Materials past the evidence retention period will be destroyed securely byshredding.
Learners will be made aware that taking away assessments, copies or images ofassessments which are delivered under controlled conditions is Malpractice and could result
in disciplinary action.
It is also Malpractice for trainers to give assessment materials, copies or images ofassessments to Learners outwith the assessment process.
Learner assessment evidence must be held for a period of 3 years, in line with QArequirements for External Quality Assurance.
Assessment materials should be transported securely. This is necessary to protect theinterests of Learners and the integrity of the assessment by ensuring that the evidence cannot be tampered with. Any breach in the security of materials from QA’s Secure Site will be reported immediately to the IQA and Qualsafe Awards.
10.Trainers and Internal Quality Assurers are responsible for the secure storage of Learner Evidence (including all assessment materials such as marking guides) during the internal verification process.
11.External Quality Assurers may require access to electronic and paper evidence during a Quality Assurance visits.